Official site of the scenic Afton, Wyoming
AGENDA
AFTON TOWN COUNCIL
April 13, 2010
4:00 p.m.
1. CALL TO ORDER
a Pledge of Allegiance
2. CONSENT AGENDA
a. Approve Minutes from the regular Afton Town Council Meeting held March 9, 2010
b. Approve Bills for Period Ending March 31, 2010
c. Business License and Building Permit Summary for March, 2010
3. PUBLIC ITEMS NOT ON AGENDA
4. PUBLIC HEARINGS
5. DELEGATIONS
6. DEPARTMENT REPORTS
a. Afton Civic Center/ Afton Business Association- Justin Visser
b Afton Volunteer Fire Department- Chief Rodd Hillyard
c Afton Police Department -Chief Heggenstaller
1. Afton Municipal Court Docket- March, 2010
d Afton Recreation/Golf Board -Councilman Hepworth and Town Administrator Sanderson
1 Afton Golf Pro Report- Aaron Allred
e Afton Public Works Department- Director of Public Works Blake Robinson
f Afton/ Lincoln County Airport – Councilman Titensor
g Afton Planning and Zoning Board- Councilman Hillyard
h Afton Public Utilities Department- Councilman Hoopes and Director of Public Utilities Larry Lancaster
7. NEW BUSINESS
a Appoint New Board Members to replace the following individuals:
1 Eddie Hunsaker- Tourism Board
2 Bill Hoopes- Golf Board Member
8. CONTINUING BUSINESS
a Ordinance 596- Appointment of Officers
1 Passed on First Reading- March 9, 2010
9. MAYORS REPORT TO COUNCIL
10. TOWN ATTORNEY/ TOWN ADMINISTRATOR REPORT TO COUNCIL
11. CORRESPONDENCE
12. ITEMS OF INTEREST FOR COUNCIL INFORMATION
13. EXECUTIVE SESSION
Scheduled Meetings:
May Town Council Meeting- Tuesday, May 11, 2010, at 4:00 p.m. at the Afton Town Hall
MINUTES FROM THE AFTON TOWN COUNCIL MEETING
MARCH 9, 2010
4:00 P.M.
AFTON TOWN HALL
Mayor Alan C. Stauffer called the regular meeting of the Afton Town Council to order at 4:00 p.m. and welcomed all of those in attendance. Mayor Stauffer led those present in the pledge of allegiance.
Those present included Mayor Alan Stauffer, Councilman Hal Titensor, Councilman David Parsons, Councilman Loni Hillyard, Councilman Sam Hepworth, Town Administrator/ Attorney Jim Sanderson, Town Clerk Lisa Hokanson, Civic Center Coordinator Justin Visser, Golf Course Maintenance Darin Neuenschwander, Afton Golf Pro Aaron Allred, Police Chief Tim Heggenstaller, Director of Public Works Blake Robinson, Town Treasurer Heather Warren, and Afton Fire Chief Rodd Hillyard. Others present included Sarah Hale, Eileen Hale, Kenn Belveal, Todd Hurd, Shay Smith, and Nan Hinck.
Mayor Stauffer called for the review of the minutes from the regular Afton Town Council Meeting held February 9, 2010. In the February minutes, discussion was held regarding the length of the appointed employees terms. The current ordinance states that the officers are presently appointed for a two-year term and the Council discussed the possibility of changing it from a two-year term to a one-year term. A motion was originally made by Councilman Parsons to place Ordinance 596 on first reading, seconded by Councilman Titensor. Motion carried. The February minutes stated that after discussion, “Councilman Parsons made a motion to withdraw the previous motion and to discuss this item further at the next Town Council Meeting. Councilman Titensor seconded the motion. Motion carried.” After further review, it was determined that Councilman Parsons did not withdraw his motion. However, Councilman Titensor did withdraw his second from the motion. Therefore, the motion failed. The minutes for the February 9, 2010, Afton Town Council Meeting will read as follows: “Councilman Titensor withdrew his second from the motion. Therefore, the Council made no second to the motion. Motion failed.” At the call of the Mayor, Councilman Hillyard made a motion to approve the minutes from the February 9, 2010, Afton Town Council Meeting with the changes as noted, seconded by Councilman Hepworth. Motion carried.
Mayor Stauffer called for the review of the consent agenda, business licenses, building permits, and bills against the Town of Afton for the period ending February 28, 2010. At the call of the Mayor, Councilman Hillyard made a motion to approve the consent agenda, business licenses, building permits, and the bills against the Town of Afton as presented. Councilman Hepworth seconded the motion. Motion carried.
The bills against the Town of Afton for the period ending February 28, 2010, are as follows:
Bosworth Cleaning- Services $1,100.00
Stanley Security Solutions- Keys 25.75
WY West Fire Extinguishers- Services 339.00
Blue Cross Blue Shield of Wyoming- Health Insurance 16,675.02
Chevron & Texaco Card Service- Fuel Exp. 438.56
Avaya Financial Services- Telephone Exp. 10.60
Suloff’s Auto Repair, Inc.- Towing Exp. 262.00
Valley Auto- Supplies 126.40
CNA Surety- Bond 500.00
Wyoming Child Support Enforcement- Payroll Deduction 200.00
L.N. Curtis & Sons- Supplies 251.48
Erickson, Jared- Referee 60.00
Hastings Hardware- Service & Supplies 201.56
Hunky’s Technical Services- Service & Equipment 377.49
Hansen Oil Company- Supplies & Fuel Exp. 1,342.88
Lincoln County- Communication Exp. 800.00
Lower Valley Energy- Electricity Exp. 11,133.57
Maverik Adventure Club- Fuel Exp. 146.25
Peavler Mountain Star, Inc.- Parts 247.50
Petty Cash- Town of Afton- Misc. Exp. 40.98
Putnam, Fred- Referee & Services 720.00
Robinson, Blake- Fire Station Maintenance 750.00
Quality Service- Sander 7,909.52
Robinson Motors- Repairs 173.25
Scherbel, Marlowe- Referee 20.00
Silver Star Telephone- Telephone & Cellular Exp. 1,412.30
Caselle- Software Support 1,409.00
Star Valley Independent- Public Notices 1,178.75
Western States Equipment Co.- Parts 1,000.24
Wyoming Association of Municipalities- Convention Registration 175.00
Printstar- Supplies 227.98
Workers Compensation Division- Workers Comp. 1,616.04
Wyoming Association of Rural Water- Conference Registration 400.00
Wyoming Retirement Systems- Retirement 8,583.68
Wyoming NCPERS Group Life Insurance- Payroll Deduction 112.00
Zee Medical Service- Supplies 124.85
Surveyor Scherbel, LTD.- Services 1,500.00
Bank of Star Valley- FICA & Fed/W 16,905.23
Valley Sanitation- Trash Removal 298.50
Sanderson, James K.- Services & Travel Exp. 3,352.67
Wells Fargo Remittance Center- Supplies & Travel Exp. 1,745.76
Merritt, Randall- Referee 520.00
Office Depot- Supplies 19.78
Morris, Jason- Referee 360.00
Gardner’s Country Store- Fuel Exp. 1,460.69
Cowpoke Detection Service- Services 30.00
High Country Linen- Supplies & Services 113.20
Wyoming Child Support Enforcement- Payroll Deduction 475.00
Shinaver, Douglas- Referee 120.00
Freedom Mailing Services, Inc.- Services 384.93
Environmental Resource Association- Supplies 246.65
Afton Hill Climb Association- Donation 5,000.00
Pitney Bowes- Postage Meter Exp. 342.75
Kilroy, LLC- Gravel 432.25
JP’s Water & Sewer Service- Sewer Cleaning 192.50
Aspen Dry Cleaners- Services 41.00
Wyoming Fire Chiefs Association- Annual Dues 100.00
Wyoming State Firemen’s Association- Annual Dues 100.00
Scherbel, Michael- Referee 20.00
Visser, Justin- Travel Exp. 453.50
Alan’s Photo- Supplies 393.54
Lathrop Equipment Co.- Parts 530.93
Teton Communications- Supplies 1,827.44
National Diagnostics Inc.- Services 119.00
John Deere Credit- Lease Payment 4,500.00
Bowers Law Firm- Services 460.00
Bank of Star Valley- Payroll Deduction 150.00
Wyoming Department of Environment Quality- Permit Fee 100.00
Wilkes, Taylor- Referee 40.00
Bagley, Cameron- Referee 220.00
MES- Rocky Mountains- Services 100.00
Great Inns of the Rockies- Consulting Fees 3,584.16
Putnam, Chase- Referee 300.00
Shreve, Derrick- Referee 250.00
Jason, Ken- Referee 50.00
Division of Fire Prevention- Supplies 275.84
Salt Lake Legal, LLC- Services 1,119.79
Midwest Police Consultants- Conference Fees 798.00
Barnes, James- Referee 20.00
Merritt, Richard- Referee 100.00
Crosby, Nick- Referee 60.00
Payroll 69,255.94
Mayor Stauffer presented a letter of resignation submitted by Councilman David Parsons. Councilman Parsons stated that he had recently moved and is no longer residing in the Afton Town limits. Councilman Parsons thanked those who allowed him the opportunity to serve as an Afton Town Councilman. At the call of the Mayor, Councilman Titensor made a motion to accept the resignation of Councilman Parsons, seconded by Councilman Hillyard. Motion carried. The Council thanked Mr. Parsons for his dedicated service on behalf of the Town. Mayor Stauffer presented Councilman Parsons with a plaque recognizing him for his service as an Afton Town Councilman from January, 2009, through February, 2010.
Mayor Stauffer presented the name of Mr. Bill Hoopes to fill the remaining term of Mr. David Parsons as Afton Town Councilman. At the call of the Mayor, Councilman Hillyard made a motion to approve Mr. Bill Hoopes as an Afton Town Councilman, seconded by Councilman Titensor. Motion carried. The Council thanked all of the individuals that expressed interest in the position. Councilman Hillyard and Councilman Titensor asked that the current ordinance pertaining to appointments be reviewed further in order to avoid any future misunderstandings that may arise. Mayor Stauffer excused Councilman Hoopes from the meeting due to other commitments.
Mr. Kenn Belveal, Afton resident, inquired about the newly hired golf pro and his current salary. Mayor Stauffer stated that the Town recently hired Mr. Aaron Allred as the golf pro and his yearly salary will be $55,000.00. The Mayor stated that Mr. Allred’s salary is paid out of the golf course fund. Mr. Allred introduced himself and thanked the Council for the opportunity to work as a golf pro at the Afton golf course. Mr. Allred stated that a few of his duties will include setting up clinics, tournaments, advertising, business administration, and the budgeting of funds for the course. The Mayor informed the public that Mr. Allred has worked for previous golf courses as a golf pro and stated that Mr. Allred was highly recommended and will be a valuable asset to the Town.
Mr. Justin Visser, Afton Civic Center Coordinator, reported on the recent events held at the civic center. Mr. Visser discussed the upcoming PBR rodeo event to be held July 24, 2010. Mr. Visser will keep the Council updated as this matter proceeds.
Mr. Rodd Hillyard, Afton Fire Chief, reported on the calls received throughout the month. Chief Hillyard informed the Council that three new members were recently accepted into the department. The new members included Mr. Taylor Wilkes, Mr. David Major, and Mr. Corey Bassett.
Mr. Hillyard discussed the maintenance of the fire trucks including pump testing and servicing of the vehicles. Mr. Hillyard stated that the water from the trucks is being drained after every call in order to avoid any issues that may occur. The Council thanked the fire department for their services.
Mr. Tim Heggenstaller, Afton Police Chief, discussed emergency detention procedures with the Council. It was determined that a cooperative agreement between the Town and the County will be drafted pertaining to this matter.
Chief Heggenstaller discussed abandoned and wrecked vehicles in the Town. It was determined that the rules and regulations pertaining to this matter will be researched further .
Mr. Blake Robinson, Director of Public Works, stated that the department had mixed more gravel in with the salt/ sand mix throughout the winter. Mr. Robinson expressed that the mixture had worked well and they will continue this procedure. The Council thanked the Town Maintenance Department for their efforts regarding snow removal throughout the winter.
Mr. Robinson expressed his concerns pertaining to the need of overlaying some of the Town streets. Mr. Robinson asked that the Council consider budgeting funds for the re-paving of streets this upcoming budget year.
Councilman Titensor presented the minutes from the Afton/ Lincoln County Airport Board Meeting held January 28, 2010.
Mr. Jim Sanderson, Town Administrator, presented the minutes from the Afton Utility Board Meeting held March 8, 2010. Mr. Sanderson stated that the Airport Board had requested to install drains in the floor of the proposed new snow removal equipment building. The drains would be designed with a filtration system to catch oil and other contaminants and prevent them from being leaked into the ground. The Utility Board expressed their concerns regarding controlling the use of the building in the future if the airport ceased using the facility. The Utility Board asked that the airport personnel be required to keep records pertaining to the maintenance that is being conducted on the oil separators. Mr. Sanderson informed the Council that the Utility Board made a motion to approve the airport’s request to install the drain and separators as presented. At the call of the Mayor, Councilman Titensor made a motion to accept the recommendation of the Utility Board and approve the airport’s request to install the drain and separator as presented. Councilman Hillyard seconded the motion. Motion carried. Mr. Sanderson advised the Council that the Utility Board recommended that the Council pass an ordinance that would allow penalizing individuals who deposit contaminants into the system and require them to pay any clean up costs associated with the incident.
Mr. Sanderson presented documents from the Afton/ Lincoln County Airport Board required by the Wyoming Department of Environmental Quality Division pertaining to the proposed storage building sewer improvements and extension. At the call of the Mayor, Councilman Titensor made a motion to authorize Mayor Stauffer to sign the documents as presented, seconded by Councilman Hillyard. Motion carried.
Mr. Sanderson informed the Council that the Airport Board requested that the Town consider waiving the water and sewer connection fees for the proposed equipment building. The Utility Board stated that they would not be willing to waive the connection fees. However, the Utility Board stated that if the Council chose to waive the connection fees then the Town be required to place funds from the waived connection fees into the water and sewer funds. No action was taken by the Council pertaining to this matter.
Mr. Sanderson stated that he will be meeting with a representative from the Local Government Liability Pool in the near future regarding liability issues that may arise pertaining to the proposed ordinance concerning liability points for water and sewer connections.
Mr. Sanderson stated that the Utility Board reviewed the water and sewer service connection standards prepared by the Utility Department. Mr. Sanderson advised that the Utility Board made a motion to accept the water and sewer connection standards. The standards will be included in the water and sewer tap on applications for the customers review.
Mr. Sanderson advised that the Utility Board discussed the possibility of raising sewer rates. It was determined that the Board will continue to monitor the situation further before any action is taken.
Councilman Hillyard informed the Council that a workshop would be held with the Afton Planning and Zoning Board to discuss possible changes to the current land use ordinance. A public hearing will be held April 13, 2010, at 5:00 p.m. for public comments and input pertaining to the possible changes. The Board will make their recommendations to the Council at the regular Afton Town Council Meeting scheduled April 13, 2010.
Mr. Sanderson updated the Council pertaining to the cleaning of the well casing of the East Alley Well. Mr. Sanderson stated that Sunrise Engineering had agreed to pay the entire costs associated with the cleaning of the well casing.
Mayor Stauffer asked that the Council considering appointing Mrs. Margaret Tueller to the Afton Heritage Committee Board to replace Mrs. Gae Perkes. At the call of the Mayor, Councilman Hepworth made a motion to appoint Mrs. Margaret Tueller to serve on the Afton Heritage Committee Board. Councilman Hillyard seconded the motion. Motion carried. The Council thanked Mrs. Perkes for her service on behalf of the Town.
Mayor Stauffer presented Ordinance 596 for first reading, an ordinance amending Title II, Chapter 2, Section 01 of the Afton Town Code pertaining to the appointments of officers of the Town of Afton. At the call of the Mayor, Councilman Hepworth made a motion to place Ordinance 596 on first reading, seconded by Councilman Hillyard. Motion carried. After some discussion, the Council made the following amendments to the proposed ordinance, “In the event that a nominee does not receive the approval of a simple majority of the Council, the Mayor shall have the authority to contract with the nominee for a period not exceeding one year or until a successor is appointed, whichever event comes first.” The following sentence was also amended stating “Subject to the written consent of the appointed officer, the Mayor shall choose a member from the Council to assist in the annual performance review.” At the call of the Mayor, Councilman Hillyard made a motion to approve the amendments as stated, seconded by Councilman Hepworth. Motion carried. At the call of the Mayor, Councilman Hepworth made a motion to pass Ordinance 596 on first reading with the amendments as stated, seconded by Councilman Hillyard. Motion carried.
Mayor Stauffer stated that Councilman Bill Hoopes would replace Mr. David Parsons to oversee the Afton Utility Board.
Mr. Sanderson updated the Council on the status of the Town’s reserve fund. Mr. Sanderson advised the Council that the Afton Golf Board has stated that they will begin to make payments back to the Town’s reserve fund once the course is open to repay the money that was used from the reserve fund to complete the course.
Mr. Sanderson updated the Council on the Valli Vu Golf Course status. Mr. Sanderson advised that Peavler’s Mountain Star has submitted a change order reflecting the total buy out of the contract. Peavler’s Mountain Star is continuing to work on settling issues with Freestyle Shaping, LLC. Mr. Sanderson advised that no monies would be released until this matter has been fully resolved and all parties involved have signed the release of liens and claims.
Mr. Sanderson advised that he recently attended the Wyoming Association of Municipalities meetings in Cheyenne, Wyoming.
Mr. Sanderson informed the Council that he recently completed employee evaluations. The employee’s job descriptions were included in the packet for the Council’s review. Mr. Sanderson stated that he would be rewriting sections of the Town’s employee policy procedure manual for the Council’s review.
Mr. Sanderson presented the Town’s purchasing policy. Mr. Sanderson advised that all employees have received a copy of the policy.
Mr. Sanderson advised that he recently met with administrators from the Wyoming State Land and Investment Board. Mr. Sanderson stated that he recently requested a change order from Eagle Rock’s attorneys on behalf of the Town to provide proof of payment for SLIB. Mr. Sanderson advised that after SLIB receives the paperwork, the application would be presented to the general board for approval. Mr. Sanderson informed the Council that he would be attending the meeting to answer any questions that may arise pertaining to this matter.
Mr. Sanderson updated the Council on the Swift Creek Hydro Power Project. Mr. Sanderson stated that the Idaho Public Utility Commission approved the contract and the power that is being generated by the facilities is now being sold.
Mayor Stauffer covered the following correspondence:
A letter to the Town of Afton from Sunrise Engineering regarding the cleaning of the well casing for the East Alley Well.
A letter to the Town of Afton from the State of Wyoming Department of Revenue regarding notice that the Town of Afton is in compliance for the 2010 tax year.
At the call of the Mayor, Councilman Hepworth made a motion to go into executive session at 6:00 p.m., seconded by Councilman Hillyard. Motion carried.
The regular meeting of the Afton Town Council reconvened at 6:30 p.m. Legal issues and personnel issues were discussed with no action taken.
Pursuant to the Wyoming State Statutes, the following employee’s names and positions are listed without salaries: Timothy Heggenstaller- Chief of Police, Fred Putnam- Police Sergeant, Kim Cooper- Police Officer, William Bryant- Police Officer, Aaron Jenkins- Police Officer, Alvin L. Robinson- Afton Municipal Court Judge, Larry Lancaster- Director of Public Utilities, Joshua Peavler- Utility Maintenance, Ralph Bonner- Water Lab, R. Blake Robinson- Director of Public Works, Farrell Nield- Maintenance, Larry Allred- Maintenance, Quinn Sessions- Mechanic, J. Darin Neuenschwander- Golf Course Maintenance, Aaron Allred- Afton Golf Pro, James Sanderson- Town Administrator/ Town Attorney, Lisa Hokanson- Town Clerk, Heather Warren- Town Treasurer, Justin Visser- Civic Center Coordinator, Alan C. Stauffer- Mayor, Samuel C. Hepworth- Councilman, Hal Titensor- Councilman, Londa A. Hillyard- Councilman, Bill Hoopes- Councilman.
At the call of the Mayor, Councilman Hepworth made a motion to adjourn the regular meeting of the Afton Town Council, seconded by Councilman Hillyard. Motion carried. The regular meeting of the Afton Town Council adjourned at 6:35 p.m.
The next regular meeting of the Afton Town Council will be held on Tuesday, April 13, 2010, at 4:00 p.m. at the Afton Town Hall.
Alan C. Stauffer, Mayor
(ATTEST:)
/s/ Lisa Hokanson, Town Clerk
Publish March 25, 2010.